Childcare
Excursion Headcount App | GPS Child Safety Records | ChkPoints
GPS-verified child headcount workflow for school and childcare excursions. Records child counts at each location with educator-stamped GPS coordinates, creating a duty-of-care record for each stop throughout the excursion.
How It Works
Checkpoints
1
Excursion Departure
- Educator name
- Group / class
- Excursion destination
- Children attending (count)
- Supervising adults (count)
- Departure time
- Excursion date
- All consents signed (Y/N)
2
Location Headcount
- Current location (GPS stamped)
- Children present (count)
- All children accounted for (Y/N)
- Actions if child missing
- Any incidents (Y/N)
- Incident notes
3
Return & Sign-In
- Return time
- Children returned (count)
- All returned safely (Y/N)
- Total excursion incidents
- Parent notifications required (Y/N)
- Excursion summary notes
Who Uses This?
Schools, childcare centres, vacation care services, and youth organisations conducting off-site activities requiring documented duty-of-care headcount records under child safety regulations.
Try It in ChkPoints DesignerFields Reference
| Checkpoint | Field | Type | Description |
|---|---|---|---|
| Excursion Departure | Educator Name | text | Lead educator |
| Excursion Departure | Group / Class | text | Class or group name |
| Excursion Departure | Destination | text | Excursion destination |
| Excursion Departure | Children Attending | number | Children attending |
| Excursion Departure | Supervising Adults | number | Supervising adults |
| Excursion Departure | Departure Time | time | Departure time |
| Excursion Departure | Excursion Date | date | Excursion date |
| Excursion Departure | All Consents Signed | yes/no | Permission notes OK |
| Checkpoint | Field | Type | Description |
|---|---|---|---|
| Location Headcount | Location Name | text | Current location |
| Location Headcount | Children Present | number | Count at this location |
| Location Headcount | All Children Accounted For | yes/no | All accounted for |
| Location Headcount | Missing Child Actions | text | Actions if child missing |
| Location Headcount | Any Incidents | yes/no | Incidents present |
| Location Headcount | Incident Notes | text | Incident details |
| Checkpoint | Field | Type | Description |
|---|---|---|---|
| Return & Sign-In | Return Time | time | Returned at |
| Return & Sign-In | Children Returned | number | Count returned |
| Return & Sign-In | All Returned Safely | yes/no | All safe |
| Return & Sign-In | Total Excursion Incidents | number | Total incidents |
| Return & Sign-In | Parent Notifications Required | yes/no | Parents to notify |
| Return & Sign-In | Excursion Notes | text | Summary notes |
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